WA DSHS 13-021 Physical Functional Evaluation

Washington DSHS asks an examining provider to complete this evaluation when it decides whether a client is incapacitated for state-funded Aged, Blind or Disabled cash assistance or a Housing and Essential Needs referral. The provider records symptoms, findings and each diagnosis with a severity rating for basic work activities, then states the work level the client can sustain and how long the limitation will last.

Who completes it

The examining physician, ARNP or PA completes the clinical sections, from subjective history through the assessment and plan, and signs, with a line for a reviewing and adopting professional. The client signs the Section B authorization to release information.

Submitting and payment

How to submit it
The provider returns the report to the DSHS office named on the last page with chart notes and test reports attached, and bills DSHS through ProviderOne.
Who pays
DSHS pays for a general or comprehensive physical evaluation through ProviderOne only when chart notes from the past six months and supporting evidence are received.

Good to know

  • Payment depends on attaching chart notes from the past six months plus lab results, pathology reports, imaging reports and range of motion studies; the provider must be enrolled in ProviderOne.
  • Evaluate every condition that may limit work, not only the presenting complaint. No special functional capacity test is needed to give a professional opinion on the form.
  • Severity is rated 1 to 5 (none, mild, moderate, marked, severe) against basic work activities such as sitting, standing, lifting, reaching, seeing, hearing and communicating.
  • The form asks whether effects are mainly due to a substance use disorder and whether they would persist after 60 days of sobriety.

Get the official form

Download the current version from the source each time; forms change without notice.

Physical Functional Evaluation

Fill it with Vero

If your copy of the form is a fillable PDF, upload it once and Vero Documents fills it from the visit note and the chart, ready for you to review and sign. Download, print, or email the finished form, with the patient’s consent.

How this list is checked

A form is listed only after its name and number were confirmed on the issuing agency’s or insurer’s own website, or in the form itself. Each entry links to that source. The list was last checked in October 2026. Forms and their requirements change without notice, so check the official page for the current version before you complete one.

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Frequently asked questions

How does DSHS pay for the Physical Functional Evaluation?

DSHS reimburses a general or comprehensive physical evaluation through ProviderOne, so the examining provider must be enrolled there. Payment is contingent on receiving available chart notes from the past six months and supporting evidence, including lab results, pathology reports, diagnostic imaging reports and range of motion studies.

What work levels does DSHS 13-021 use?

The provider picks the level the client can perform in a regular, predictable manner: heavy, medium, light, sedentary or severely limited. Each level is defined by maximum and frequent lifting weights and by standing and walking tolerance, and the provider estimates in months how long the limitation will last with treatment.

Can the client see the completed 13-021?

Yes. The form states that the information is subject to Washington public disclosure laws and may be released to the client on request. DSHS otherwise discloses it only with the client's written consent or as state law allows.