Nearly every FAA worksheet, status summary and authorization letter asks pilots for a current, detailed Clinical Progress Note. This two-page FAA information sheet explains what that means so pilots can share it with their treating physician: a note from an actual clinical encounter, usually within 90 days, that covers eight specific elements. Portal notes, After Visit Summaries and simple fitness letters do not qualify.
The treating physician or provider writes the progress note in the medical record; the sheet itself is not filled in. When the FAA names a specialty, such as a cardiologist or neurologist, the note should come from that specialist.
Download the current version from the source each time; forms change without notice.
Pilot Information – Current, Detailed Clinical Progress Note
If your copy of the form is a fillable PDF, upload it once and Vero Documents fills it from the visit note and the chart, ready for you to review and sign. Download, print, or email the finished form, with the patient’s consent.
A form is listed only after its name and number were confirmed on the issuing agency’s or insurer’s own website, or in the form itself. Each entry links to that source. The list was last checked in October 2026. Forms and their requirements change without notice, so check the official page for the current version before you complete one.
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No. The FAA states that patient portal notes, After Visit Summaries and patient summaries that miss the criteria are not sufficient. It wants the actual medical record note from the encounter, such as a SOAP note, covering history, medications, exam, tests, diagnosis, assessment and plan, prognosis and follow-up.
In most cases the note should come from a visit with the treating physician no more than 90 days earlier. For air traffic control specialist clearance exams, which follow the birth month, the evaluation should fall within 90 days of that month.
FAA medical personnel, including physicians with expertise in aerospace medicine and specialists in fields such as ENT, ophthalmology, surgery, neurology, neuropsychology, family medicine, internal medicine and cardiology. The FAA suggests pilots share the sheet with their physician for that reason.