Hospitalist Progress Note Template

A hospitalist progress note records each hospital day: what changed overnight, the trends, and the plan for each problem. Copy the free template, see two filled examples, and check what each daily section needs.

  • Free, no account needed
  • Word and text downloads
  • Two filled examples

Blank hospitalist progress note template

Free
HOSPITALIST PROGRESS NOTE

Patient: [Name]
Date of birth or ID: [Identifier]
Location: [Unit and room]
Date: [Date]
Hospital day: [Day number, and the reason for admission]
Attending: [Name]
Author: [Name, credentials]

INTERVAL EVENTS
Overnight: [Events, rapid responses, cross-cover calls, new orders]
Since the last note: [Results back, consultant recommendations, procedures done]

SUBJECTIVE
Patient report: [Symptoms today compared with yesterday, pain, sleep, appetite, bowels and bladder, mobility]
Team and family concerns: [Issues raised by nursing, therapists, or family]

OBJECTIVE
Vital signs: [Current values and 24-hour ranges; oxygen device and flow]
Intake and output: [24-hour intake, urine output, net balance, drains, stools]
Weight: [Today's weight in kg and lb, and the change since admission]
Examination: [Focused findings by system, and what changed since yesterday]

DATA
Labs: [Key values with their trend, such as white count, hemoglobin, creatinine, potassium]
Microbiology: [Cultures, sensitivities, and what is still pending]
Imaging and tests: [New results, and what they change]
Medications: [Antibiotic day number, new or stopped medications, as-needed use]

ASSESSMENT AND PLAN
Summary: [Age, sex, key history, reason for admission, hospital day, and whether better, the same, or worse]
Problem 1: [Problem, status today, and today's plan]
Problem 2: [Problem, status today, and today's plan]
Chronic conditions: [Home medications continued, held, or changed, with reasons]

DAILY CHECKLIST
VTE prophylaxis: [Agent and dose, mechanical, or not indicated and why]
Lines, tubes, and drains: [Each device, its day number, and whether it is still needed]
Diet: [Diet ordered, or NPO and why]
Activity: [Mobility goal, therapy, fall risk]
Code status: [Current code status, and when it was last confirmed]

DISPOSITION
Expected discharge: [Date and destination]
Barriers: [Medical, functional, social, or pending results]
Communication: [Patient, family, and team members updated today]

Signed: [Clinician name, credentials, date and time]

Use it for

  • Daily rounds
  • Internal medicine wards
  • Teaching services
  • Weekend coverage
  • Step-down units

Two filled examples. Every part, filled in.

Each one follows the template. Use them to judge how much detail every part needs.

Progress note: community-acquired pneumonia, day 3

Medical ward, hospital day 3

Interval events

No events overnight. Weaned from 2 L/min nasal cannula to room air at 06:00. Admission blood cultures have no growth at 48 hours.

Subjective

Feels “much better.” Cough still productive but looser; short of breath only when walking the hallway. Ate half of breakfast. Slept well. Walked the hallway twice with physical therapy. No chest pain or diarrhea.

Objective

T max 37.6 °C (99.7 °F); HR 82 to 96; BP 124 to 138/70 to 80; RR 16 to 20; SpO2 92 to 95% on room air since 06:00. Intake 1.6 L, urine 1.4 L. Weight 64 kg (141 lb), unchanged. Alert and comfortable at rest. Crackles at the right base, fewer than yesterday; no wheeze. Heart regular. No leg swelling. IV site clean.

Data

White count 9.1, down from 14.8 on admission. Creatinine 1.1 mg/dL (97 µmol/L), back to baseline from 1.4 mg/dL (124 µmol/L). Sodium 137, potassium 4.0 mmol/L. Glucose 7.8 to 10.6 mmol/L (140 to 190 mg/dL). Sputum: normal respiratory flora. Blood cultures: no growth at 48 hours. Ceftriaxone 1 g IV daily, day 3; azithromycin 500 mg daily, day 3 of 3.

Assessment and plan

72-year-old woman with type 2 diabetes and hypertension, admitted with right lower lobe community-acquired pneumonia, hospital day 3, improving. 1. Pneumonia, improving: afebrile for 30 hours, off oxygen, eating. Switch ceftriaxone to amoxicillin-clavulanate 875/125 mg by mouth twice daily; azithromycin course complete today. Plan 5 days of antibiotics in total if she stays clinically stable. Walking oximetry before discharge. 2. Acute kidney injury, resolved with fluids: IV fluids stopped; encourage oral fluids. 3. Type 2 diabetes: correction insulin per protocol; metformin held, to restart at discharge with creatinine at baseline. 4. Hypertension: amlodipine continued; BP at goal.

Daily checklist

VTE prophylaxis: enoxaparin 40 mg subcutaneously daily. Lines: peripheral IV, day 3, to come out after the switch to oral antibiotics. No urinary catheter. Diet: consistent carbohydrate. Activity: walk the hallway 3 times a day; physical therapy assesses her as safe for home. Code status: full code, confirmed with the patient on admission.

Disposition

Expected discharge tomorrow, home with her husband, if she stays stable on oral antibiotics and her SpO2 stays at 90% or above while walking. Barrier: 24 hours on oral treatment. Follow-up with her family physician within 1 week. Patient and husband updated at the bedside.

What goes in each part.

Interval events

What happened since the last note, so the day team sees it first.

  • Overnight events and cross-cover calls
  • New orders or medication changes
  • Results and consultant recommendations received

Avoid: “No acute events overnight” when there was a cross-cover call. Read the overnight notes and the nursing record first.

Objective

Today’s numbers in context: 24-hour ranges, not just the latest value.

  • Vital sign ranges over 24 hours, with the oxygen device and flow
  • Intake, output, net balance, and the daily weight
  • Exam findings, and what changed since yesterday

Avoid: Copying yesterday’s exam. If the crackles or the edema changed, the exam should say so.

Data

The results that change today’s decisions, shown as trends.

  • Key labs with the previous values
  • Culture results with sensitivities
  • New imaging, and its effect on the plan
  • Antibiotic day number

Avoid: Pasting the whole lab panel. Pick the values that matter and show which way they are moving.

Assessment and plan

A one-line summary, then a numbered plan for each active problem.

  • Status of each problem: better, the same, or worse
  • What changes today, and why
  • Antibiotic stop dates and other end points
  • Home medications held or changed, and when to restart them

Avoid: A problem list with no status. Say whether each problem is better, the same, or worse today.

Daily checklist

The items that slip by day 3: prophylaxis, devices, diet, activity, and code status.

  • VTE prophylaxis, or why not
  • Each line, tube, and catheter, and whether it can come out
  • Diet and activity orders
  • Code status, and when it was confirmed

Avoid: Skipping the checklist on “simple” patients. Missed prophylaxis and forgotten catheters happen most on the stable ones.

Disposition

Where the patient is going, when, and what stands in the way.

  • Expected discharge date and destination
  • Medical, functional, and social barriers
  • Follow-up that needs booking before discharge
  • Who has been updated

Avoid: A discharge date with no barriers listed. Case management, therapy, and the family plan from this line.

Common mistakes, and how to avoid them.

Day 1’s plan on day 4

Copy-forward is fastest in daily notes and most dangerous there: a stopped antibiotic or a resolved problem can sit in the plan for days. Rewrite the status line of every problem.

No antibiotic day count

Write the day number and the planned stop date for every antibiotic, so the course isn’t stretched or cut short at handoff.

One value instead of the range

A single blood pressure or temperature hides the night. Record the 24-hour ranges, and when the oxygen changed.

Code status out of date

Goals can change during a stay. Write when code status was last confirmed and with whom, and update it after any family meeting.

Not recording who was updated

Note who you spoke with and what they were told. When families hear different things from different shifts, trust drops and discharge slows.

Dictate after rounds. Get the note.

Dictate what changed after you see each patient, and Vero Scribe writes the progress note in your template. You review and edit it, then copy it into your EHR.

Try Vero free

Frequently asked questions.

What should a hospitalist progress note include?

The hospital day, overnight events, how the patient feels, 24-hour vital sign ranges, intake and output, a focused exam, trending labs and imaging, a plan for each problem, a daily checklist of prophylaxis, lines, diet, and code status, and the expected discharge.

Is this the same as an internal medicine progress note?

Yes. Hospitalists and internal medicine teams write the same daily inpatient note, and residents on medicine wards use the same structure. Teaching services may add an attending attestation.

Should a progress note be SOAP or problem-based?

Most inpatient notes are both: Subjective and Objective once, then an assessment and plan for each problem. Some teams put the assessment and plan first so the decisions are easy to find.

How long should a daily progress note be?

As short as it can be while still showing what changed and why. A stable patient may need a line or two per problem; a sick or complex one needs more.

Is this hospitalist progress note template free?

Yes. Copy it, or download it as a Word or text file. No account needed.

More hospital medicine templates, and guides.

Admission H&P template

The full adult admission workup, with medication reconciliation, goals of care, and level of care.

Open the template about Admission H&P template

Inpatient consult note template

Answer another team’s question: a focused history, a direct answer, and numbered recommendations.

Open the template about Inpatient consult note template

Vero for hospital medicine

Admissions, daily rounds, and discharge documents in one workspace.

Learn more about Vero for hospital medicine

AI progress notes

How Vero drafts progress notes for you to review.

Learn more about AI progress notes

Progress notes guide

A workflow, worked examples, and a quality checklist.

Learn more about Progress notes guide

Common ICD-10 codes

The codes used most often in hospital medicine.

See the codes about Common ICD-10 codes

Your template. Filled in from the visit.

Vero writes your notes and letters in the templates you choose, so you review instead of type.

Try Vero free

No credit card required. 10 free actions every month.