AI documentation for residency programs and teaching services. Give residents a shared note structure and faculty a clear starting point for discussion. Connect rounds, feedback, and team communication in a workflow that fits your program.
Bring a small group together, create a shared template, and try the workflow on one rotation. These four steps give your teaching team a clear place to start.
Program director + faculty leadPick one rotation and one note type. Bring a small resident group and a faculty lead together around the workflow you want to improve.A clear starting point for the team.
Faculty + resident representativesBuild on the service’s current format. Add space for the resident’s perspective, questions for faculty, and the next steps from rounds.One familiar format for the rotation.
Residents + supervising facultyWork through a sample conversation as a group. Capture it, edit the note, and talk about how the format supports a clear discussion on rounds.A shared example for the cohort.
Program director + pilot teamHear what residents and faculty found useful. Refine the template, share what worked, and choose the next rotation to bring into the workflow.A better starting point for the next group.
Bring curiosity into the everyday workflow. Residents can explore a question in Vero Evidence, follow the cited sources, and bring what they found to the next faculty conversation.
Turn the conversation into a team summary, handoff draft, or patient recap with Vero Documents. Give the next person a clear view of what was discussed and what comes next.
Give rounds a familiar format: patient priorities, key details, questions, and next steps. Residents bring their perspective; faculty build on it through discussion and feedback.
A shared format for rounds
Open with what matters to the patient. Give the team a clear starting point for the conversation on rounds.
Bring the useful details into one place so everyone can follow the discussion and pick up the same thread.
Give residents room to explain their thought process. Faculty can build on the ideas and connect the conversation to the day’s learning.
Make the teaching conversation easy to prepare. Keep the questions residents want to explore close to the rest of the note.
Capture what the team discussed and the feedback that moved the conversation forward. Make it easy to revisit the learning later.
Connect today’s conversation to the next team. Keep follow-ups and useful context together for an easy handoff.
Program directors set the direction, faculty guide the conversation, and residents make the workflow their own.
Choose a starting rotation, bring the team together, and set a date to hear what worked. Help the next cohort build on the experience.
Shape the shared template, discuss residents’ questions, and give feedback on their notes. Turn the everyday workflow into a teaching conversation.
Capture the conversation, edit the note, and bring your perspective to rounds. Carry the team’s discussion into clear summaries and next steps.
Look at time spent on notes, editing effort, and the team’s experience. A short pilot review helps refine the template and prepare the next group.
| Focus | Track | Discuss |
|---|---|---|
| Time on notes | TrackHave residents keep a short log of time spent capturing, editing, and finishing notes during the rotation. | DiscussWhere does the time go? Which parts of the workflow feel smoother, and where could the template help? |
| Editing effort | TrackCollect examples of sections residents and faculty commonly edit or add to. | DiscussWhich headings work well? What would make the draft easier to shape into the team’s preferred format? |
| Teaching discussions | TrackAsk residents which questions and feedback they want to carry forward from rounds. | DiscussHow does the note support the conversation? Which prompts make it easier for residents to share their perspective? |
| Fit for the rotation | TrackGather a few comments from residents and faculty on the template and everyday workflow. | DiscussWhat should the next group keep, change, or add? Bring those ideas into the next version of the template. |
Getting started, sharing templates, and bringing the workflow to your next rotation.
Start with one rotation, one note type, and a small resident group. Bring in a faculty lead, choose the workflow you want to improve, and try a sample conversation together. Gather the team’s feedback to shape the next steps.
Build on the format your service already knows. Add space for patient priorities, key details, the resident’s perspective, questions for faculty, and next steps from rounds. Save the shared format so the whole cohort has a familiar starting point.
A dedicated section for the resident’s perspective gives their thought process a place in the note. Questions for faculty and a team discussion section connect that perspective to feedback from rounds, creating a useful thread to revisit throughout the rotation.
A familiar structure helps faculty find the resident’s summary, questions, and next steps quickly. Use those sections to open the discussion, share feedback, and capture ideas the resident can bring into the next day’s work.
Talk about time on notes, editing effort, teaching discussions, and fit for the rotation. A short time log, a few note examples, and feedback from residents and faculty give the team a useful basis for refining the template and choosing the next step.
Residents can explore a question from rounds in Vero Evidence and follow the cited sources. Bring the sources and ideas to the next faculty conversation, then capture the useful learning points in the team discussion section.
Keep the sections the team found useful and bring the feedback into a new version of the template. Share a worked example with the next cohort and tailor the headings to their service. Talk with Vero about shared templates and onboarding for the next group.
Bring your team’s preferred note format, the workflow you want to improve, and a sense of who will join the pilot. Those details help us talk about a starting point that fits your program.